Board Calendar and Annual Planning, (AGM, Quarterly Trust meetings, Sub-committee meetings)

• Develop annual calendar of meetings and Trust events (e.g. vesting and dividend distribution) and schedule meetings
• Capture, production and timeous distribution of meeting minutes
• Follow-up and implementation of action items/matters arising
• Board and Committee evaluation
• Co-ordination of training and induction of new Board members

Meeting Effectiveness

• Preparation of Board meeting packs
• Development of agenda based on annual calendar and matters arising
• Meeting logistics (i.e. venue sourcing and reservation, provision of presentation and meeting requirements e.g. projectors, travel and parking arrangements, and dietary requirements)

Board Evaluation

• Drafting of board evaluation philosophy and questionnaires
• Evaluation, conducting interviews with individual board members compilation on the report
• Presentation to the Chairperson

Resolutions

• Advise on procedural and statutory resolution requirements
• Draft and advise on resolutions and ensure signing thereof
• Retain copies of final (signed) resolutions
• Assist with recoding round robin votes

Operational Coordination

• Co-ordination of Board payments (i.e. Fees, travel and subsistence claims, etc.)

Record Keeping

• Keep meeting register/s
• Keeping minutes and resolution books
• Keeping Board records and information
• Filing and safe-keeping of Company records
• Provision of records and information as per documents

CIPC Role

• Company registration
• Appointment and resignation of auditors and directors
• Change of Company Secretaries
• Name change